Host an international university student, recent graduate, or a professional as an Intern or Trainee
If you are a U.S. business willing to provide a career enhancing and cultural exchange experience to a bright, energetic international student or young professional, the Career Advancement Program is right for you.
This program is ideal for internationally-minded U.S. businesses looking to increase their visibility in the global marketplace.
Why Host a Greenheart Exchange Intern or Trainee?
We carefully review each prospective host organization interested in hosting an Intern or Trainee. As a J-1 visa sponsor, we are responsible for ensuring each host organization meets the qualification necessary to participate in the program.
The following are basic program requirements for host organizations:
For more information about On-Program requirements of host organizations, please click the tab called “On the Program”
We screen all potential Interns and Trainees for English language ability, education, and occupational experience, making sure they are qualified for training with your organization before beginning the application process. Each prospective Intern and Trainee applying for the Exchange Visitor Program is reviewed on a case-by-case basis.
We will work with you to ensure that your proposed T/IPP is in-line with Exchange Visitor Program requirements. However, consider these basic requirements as you develop the T/IPP:
Intern and Trainee positions are typically in the following occupational fields:
You, as the host organization, select an Intern or Trainee on your own. Greenheart Exchange is not involved in the initial placement, but verifies program eligibility and approves the DS-7002 Training/Internship Placement Plan prior to program sponsorship.
Greenheart Exchange is involved from the beginning and will assist in placing the right Intern or Trainee at your host organization.
We accept Intern and Trainee applications on a rolling basis. While the length of the application process can vary depending on program type and preparedness of the applicant, we work closely with our stakeholders to ensure timely and efficient application processing.
We recommend applicants begin the process at least 2 months in advance of their desired start date. Our application process includes the following steps:
We review the applicant for eligibility once the following required documents have been submitted:
When the applicant is approved for sponsorship, he/she will be granted access to a personal Greenheart Exchange Online (GEO) account. The applicant will be asked to complete:
While the applicant is working on their Greenheart Exchange Online (GEO) application, we will simultaneously verify the proposed host organization. The host organization verification process includes:
Once the following required steps have been completed, the applicant’s DS-2019 form will be issued.
Once the applicant receives the DS-2019 Form, he/she will be able to schedule their visa interview with the local U.S. Embassy.
Upon successful receipt of a J-1 visa, the applicant will be able to schedule travel arrangements to the U.S.
Greenheart Exchange is able to sponsor J-2 dependents for Interns and Trainees approved for sponsorship. A “dependent” includes the legal spouse and/or unmarried minor children (under age 21) of the approved Intern or Trainee. Sponsorship of a J-2 dependent with Greenheart Exchange includes the following documentation:
J-1 applicants should disclose any interest in applying for a J-2 dependent as early in the Intern or Trainee application process as possible.
Once an Intern or Trainee applicant receives their J-1 visa from their local Embassy, they are ready to start the journey to the U.S. As the J-1 visa sponsor, we are the primary point of contact for you, the host organization, and the Intern or Trainee.
This page contains important information on the Intern and Trainee programs.
Make sure that you:
Entering the U.S.: To pass through customs at the airport your Intern or Trainee will need the following documents:
SEVIS Validation: Every Intern and Trainee is required to validate their program with Greenheart Exchange once they arrive in the U.S. Once received, we will submit the validation to SEVIS.
Social Security Number: If you would like to assist your Intern or Trainee in applying for a Social Security card, please keep in mind the following:
Final Evaluation: All Interns or Trainees and supervisors are required to complete final evaluations.
30 day grace period: If your Intern or Trainee’s I-94 card does not have any limitations, they are allowed to stay in the U.S. 30 days after the end date indicated on the DS-2019 form for purposes of travel.
U.S. Tax Return: Interns and Trainees are required to file a tax return for any wages received in the previous year. You are required to provide them a W-2 form in-line with Social Security Administration requirements. We can direct you to relevant resources to help you through this process.
We are the main point of contact for Interns, Trainees, and host organizations. As the J-1 visa sponsor, we are responsible for the safety and well being of each Intern and Trainee. As a host organization, you are required to notify us promptly of any situation that impacts their ability to participate in the program including, but not limited to:
At Greenheart Exchange, we strive to strengthen the quality and consistency of our program. The information on this page will provide you with up-to-date program regulations and rules that govern Greenheart Exchange’s Intern and Trainee programs.
Interns, Trainees, and host organizations are required to notify Greenheart Exchange of the following situations (other requirements may apply depending on individual program):
Interns and Trainees are prohibited from engaging in the following activities (other restrictions may apply depending on individual program):
All Exchange Visitors, including Interns and Trainees, are entitled to the same legal protections as U.S. residents and citizens. Please review the following resources regarding rights and protections of Interns and Trainees:
The Department of State regulations defines an Intern and Trainee as the following:
A foreign national who is currently enrolled in and pursuing studies at a degree- or certificate-granting post-secondary academic institution outside the U.S. – OR – graduated from such an institution no more than 12 months prior to his/her program start date.
Maximum program duration: 12 months
A foreign national who has a degree or professional certificate from a foreign post-secondary academic institution and at least one year of prior related work experience in his/her occupational field acquired outside the U.S. – OR – five years of work experience outside the U.S. in his/her occupational field.
Maximum program duration: 18 months, except Hospitality and Agriculture training programs are limited to a maximum duration of 12 months.
The Exchange Visitor Program promotes mutual understanding between the people of the U.S. and the people of other countries by educational and cultural exchanges. The J-1 visa is a Non-Immigrant visa program and is overseen by the U.S. Department of State and gives foreign nationals the opportunity to come to the U.S. on short-term immersion programs to learn U.S. customs and culture.
At the end of the program, Interns and Trainees return to their home countries to share what they learned and experienced with their peers, thereby supporting the development of peaceful international relations.
The Visa Sponsor is a private-sector organization designated by the U.S. Department of State to administer the program. As the visa sponsor, Greenheart Exchange is responsible for ensuring that the Intern and Trainee program is compliant with all federal regulations, that the prospective applicant is eligible and will have ample opportunity for cultural immersion, and that the host organization will provide a quality training environment.
While the Intern or Trainee is in the U.S., Greenheart Exchange is in monthly contact with him/her to ensure his/her health, safety, and welfare.
Greenheart Exchange’s dedicated staff have a deep understanding of Exchange Visitor Program regulations, a commitment to customer service, and a passion for cultural exchange.
We promote an array of enriching cultural opportunities for Interns and Trainees to ensure that their program goes beyond professional development alone. We provide researched lists of cultural and volunteer opportunities for more than 200 cities in the U.S., opportunities to earn rewards for community service through the Greenheart Club, and monthly correspondence to keep Interns and Trainees in the loop on current events, holidays, and opportunities.
The following are requirements of the Intern or Trainee program within Greenheart Exchange’s Career Advancement Program.
Greenheart Exchange accepts applications on a rolling, year-round basis. Applications should be submitted at least 2 months before the desired start date of training in the U.S.
We sponsor Interns and Trainees in the following occupational categories:
The maximum program duration for Interns is 12 months.
The maximum program duration for Trainees is 18 months; however Hospitality & Tourism and Agriculture, Forestry, & Fishing programs must not exceed 12 months per U.S. Department of State regulations. Programs cannot be extended beyond these durations outlined by the Department of State.
You can fill out our inquiry form and our team will get in touch with you regarding next steps to begin your application.
Yes. Greenheart Exchange utilizes a user-friendly online application system. Once the application is complete, you can share the login credentials with your client, so they will have access to a mandatory virtual orientation. They will also have access to important program resources, including information about social security, taxes, health insurance, and cultural opportunities in their area.
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