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Privacy Notice
Greenheart International
Effective Date: 1/9/2019
This privacy notice describes how Greenheart International collects, uses, and discloses Personally Identifying Information (also known as “PII”) or Personal Data (collectively “Personal Information”) from and about users of Greenheart International websites. This privacy notice also applies to any associated paper forms. Please read this privacy notice before using Greenheart International websites or submitting any personal information.
These practices may be changed at any time. Changes will be posted along with the date of the change. You should review this privacy notice when you visit Greenheart International websites to make sure that you understand how Personal Information is collected, used, and disclosed.
The Personal Information you provide to us is only used to:
We may use non-Personal Information for additional reasons described in the remainder of this privacy notice.
If you identify yourself to us by sending us an email with questions or comments, we may retain your comments for future reference.
Greenheart collects Personal Information, which is information that on its own or in combination with other information may be used to identify, contact, or locate an individual. Examples include:
Greenheart International collects other information that relates to you but does not identify you. Examples include clickstream data and web-browsing information (such as the date and time you visit a website, whether you click on various advertisements or links and the search terms you enter when using a website), and information about your computer, device and internet connection, and geographic location.
We collect Personal Information from you in the following ways:
We may share information gathered by us from Greenheart International websites with governmental agencies or other companies assisting us in providing services to you. We may do so when:
Information provided under one of the four preceding bullet points will not be used by those receiving it for marketing purposes, unless specifically authorized by the user.
Third parties who provide webhosting services or other services that make possible the operation of Greenheart International websites and the services you request through the websites may have access to information that you provide us to the extent that those third parties require access to our databases to service the websites.
In connection with the sale or transfer of all or part of our assets, we reserve the right to transfer information we have obtained from or about you.
We are not responsible for any breach of security or for any actions of any third parties that receive information from us.
Greenheart International websites are hosted and maintained in the United States of America. Your Personal Information may be transmitted to countries outside of the European Economic Area, including the United States of America. You can obtain details of the mechanism under which your personal data is transferred outside the EU by contacting us. If your Personal Information is transferred outside the European Economic Area to third party service providers, we will take steps to ensure that your Personal Information receives the same level of protection as if it remained within the European Economic Area, including by entering into data transfer agreements using the European Commission approved Standard Contractual Clauses, or by relying on certification schemes such as the EU–US Privacy Shield.
Greenheart International websites use cookie and tracking technology to collect non-Personal Information. Our system also automatically gathers information about areas you visit on our websites, and about the links you select from within one of our websites to the other areas of the World Wide Web or elsewhere online. We use such information in the aggregate to understand how our users as a group use the services and resources provided on our websites. This way we know which areas of our websites are preferred by our users, which areas need improvement, and what technologies are being used so that we may continually improve our websites. Personal Information cannot be collected via cookies and other tracking technology, however, if you previously provided us with your Personal Information, cookies may be tied to such information. Aggregate cookie and tracking information may be shared with third parties but that aggregate information does not identify individual website users. Our web servers do not record visitor email addresses unless that information is submitted by the visitor. We may determine what technology is available through your browser to provide you with the most appropriate version of a web page. Greenheart International uses Google Analytics, Facebook Pixel, Gravity Forms, Yoast, Formstack, Calendly, GoOverseas, and other web traffic tracking tools.
Greenheart International websites contain links to other websites. These links are for your convenience. We do not control, endorse or review the privacy notices of other websites, which may be different than this privacy notice. You should review the privacy notice of other websites before choosing to disclose Personal Information.
Greenheart takes steps to secure your Personal Information. We exercise care in providing secure transmissions when we need to transfer your Personal Information from our servers. Our websites use secure server software encryption, which is indicated by https in the url of the website. Encryption is a common method of ensuring that information remains private. Greenheart International cannot guarantee or warrant that the information that you transmit to us, or any communications is completely secure.
Greenheart International only retains data for as long as necessary for the purposes indicated in this privacy notice or for such other period as may be permitted or required by law.
For children age 14-16, Greenheart International takes additional steps to protect their Personal Information. We do not intend to collect Personal Information from children aged 13 or younger. These additional steps include:
The marks Greenheart, Greenheart Heart Logo, and Sobresmesa are either registered or unregistered trademarks of Greenheart International. All Rights Reserved. Any unauthorized use is prohibited.
Certain jurisdictions provide their residents or citizens with certain rights about their Personal Information. These may include the right to request access to the data we hold about you, to obtain a copy of your Personal Information, to request that your Personal Information be erased, to correct inaccurate information, to ask us to restrict how we process your Personal Information, or to withdraw your consent to our processing of your Personal Information. Your individual rights will depend on your residency and citizenship.
Please contact us using the following information for more information about this privacy notice, to notify us of a concern or complaint, or to exercise any of the individual rights you may have.
Data Protection Officer
By mail: 742 N LaSalle Dr. Chicago, IL 60654 Suite 300, USA
By email: click here
By phone: +1 312-944-2544
Additionally, all marketing emails and newsletters from Greenheart International allow you to opt out of further correspondence. You can do so by clicking the link within the emails, which will guide you on how to opt-out.
If you are a U.S. business willing to provide a career enhancing and cultural exchange experience to a bright, energetic international student, recent graduate, or professional, the Career Advancement Program is right for you.
This program is ideal for internationally-minded U.S. businesses looking to increase their visibility in the global marketplace.
Why Host a Greenheart Exchange Intern or Trainee?
We carefully review each prospective host organization interested in hosting an Intern or Trainee. As a J-1 visa sponsor, we are responsible for ensuring each host organization meets the qualification necessary to participate in the program.
The following are basic program requirements for host organizations:
For more information about On-Program requirements of host organizations, please click the tab called “On the Program”
We screen all potential Interns and Trainees for English language ability, education, and occupational experience, making sure they are qualified for training with your organization before beginning the application process. Each prospective Intern and Trainee applying for the Exchange Visitor Program is reviewed on a case-by-case basis.
Intern Eligibility:
OR
Trainee Eligibility:
OR
We will work with you to ensure that your proposed T/IPP is in-line with Exchange Visitor Program requirements. However, consider these basic requirements as you develop the T/IPP:
Intern and Trainee positions are typically in the following occupational fields:
You, as the host organization, select an Intern or Trainee on your own. Greenheart Exchange is not involved in the initial placement, but verifies program eligibility and approves the DS-7002 Training/Internship Placement Plan prior to program sponsorship.
Greenheart Exchange is involved from the beginning and will assist in placing the right Intern or Trainee at your host organization.
We accept Intern and Trainee applications on a rolling basis. While the length of the application process can vary depending on program type and preparedness of the applicant, we work closely with our stakeholders to ensure timely and efficient application processing.
We recommend applicants begin the process at least 2 months in advance of their desired start date. Our application process includes the following steps:
We review the applicant for eligibility once the following required documents have been submitted:
When the applicant is approved for sponsorship, he/she will be granted access to a personal Greenheart Exchange Online (GEO) account. The applicant will be asked to complete:
While the applicant is working on their Greenheart Exchange Online (GEO) application, we will simultaneously verify the proposed host organization. The host organization verification process includes:
Once the following required steps are complete, the applicant’s DS-2019 form will be issued.
Once the applicant receives the DS-2019 Form, he/she will be able to schedule their visa interview with the local U.S. Embassy.
Upon successful receipt of a J-1 visa, the applicant may schedule travel arrangements to the U.S.
Greenheart Exchange may sponsor J-2 dependents for Interns and Trainees approved for sponsorship. A “dependent” includes the legal spouse and/or unmarried minor children (under age 21) of the approved Intern or Trainee. Sponsorship of a J-2 dependent with Greenheart Exchange includes the following documentation:
J-1 applicants should disclose any interest in applying for a J-2 dependent as early in the Intern or Trainee application process as possible.
Once an Intern or Trainee applicant receives their J-1 visa from their local Embassy, they are ready to start the journey to the U.S. As the J-1 visa sponsor, we are the primary point of contact for you, and the Intern or Trainee.
This page contains important information on the Intern and Trainee programs.
Make sure that you:
Entering the U.S.: To pass through customs at the airport your Intern or Trainee will need the following documents:
SEVIS Validation: Every Intern and Trainee is required to validate their program with Greenheart Exchange once they arrive in the U.S. Once received, we will submit the validation to SEVIS.
Social Security Number: If you would like to assist your Intern or Trainee in applying for a Social Security card, please keep in mind the following:
Final Evaluation: All Interns or Trainees and supervisors are required to complete final evaluations.
30 day grace period: If your Intern or Trainee’s I-94 card does not have any limitations, they are allowed to stay in the U.S. 30 days after the end date indicated on the DS-2019 form for purposes of travel.
U.S. Tax Return: Interns and Trainees are required to file a tax return for any wages received in the previous year. You are required to provide them a W-2 form in-line with Social Security Administration requirements. We can direct you to relevant resources to help you through this process.
We are the main point of contact for Interns, Trainees, and host organizations. As the J-1 visa sponsor, we are responsible for the safety and well being of each Intern and Trainee. As a host organization, you are required to notify us promptly of any situation that impacts their ability to participate in the program including, but not limited to:
At Greenheart Exchange, we strive to strengthen the quality and consistency of our program. The information on this page will provide you with up-to-date program regulations and rules that govern Greenheart Exchange’s Intern and Trainee programs.
Interns, Trainees, and host organizations are required to notify Greenheart Exchange of the following situations (other requirements may apply depending on individual program):
Interns and Trainees are prohibited from engaging in the following activities (other restrictions may apply depending on individual program):
All Exchange Visitors, including Interns and Trainees, are entitled to the same legal protections as U.S. residents and citizens. Please review the following resources regarding rights and protections of Interns and Trainees:
The Department of State regulations defines an Intern and Trainee as the following:
A foreign national who is currently enrolled in and pursuing studies at a degree- or certificate-granting post-secondary academic institution outside the U.S. – OR – graduated from such an institution no more than 12 months prior to his/her program start date.
Maximum program duration: 12 months
A foreign national who has a degree or professional certificate from a foreign post-secondary academic institution and at least one year of prior related work experience in his/her occupational field acquired outside the U.S. – OR – five years of work experience outside the U.S. in his/her occupational field.
Maximum program duration: 18 months, except Hospitality and Agriculture training programs are limited to a maximum duration of 12 months.
The Exchange Visitor Program promotes mutual understanding between the people of the U.S. and the people of other countries by educational and cultural exchanges. The J-1 visa is a Non-Immigrant visa program and is overseen by the U.S. Department of State and gives foreign nationals the opportunity to come to the U.S. on short-term immersion programs to learn U.S. customs and culture.
At the end of the program, Interns and Trainees return to their home countries to share what they learned and experienced with their peers, thereby supporting the development of peaceful international relations.
The Visa Sponsor is a private-sector organization designated by the U.S. Department of State to administer the program. As the visa sponsor, Greenheart Exchange is responsible for ensuring that the Intern and Trainee program is compliant with all federal regulations, that the prospective applicant is eligible and will have ample opportunity for cultural immersion, and that the host organization will provide a quality training environment.
While the Intern or Trainee is in the U.S., Greenheart Exchange is in monthly contact with him/her to ensure his/her health, safety, and welfare.
Greenheart Exchange’s dedicated staff have a deep understanding of Exchange Visitor Program regulations, a commitment to customer service, and a passion for cultural exchange.
We promote an array of enriching cultural opportunities for Interns and Trainees to ensure that their program goes beyond professional development alone. We provide researched lists of cultural and volunteer opportunities for more than 200 cities in the U.S., opportunities to earn rewards for community service through the Greenheart Club, and monthly correspondence to keep Interns and Trainees in the loop on current events, holidays, and opportunities.
The following are requirements of the Intern or Trainee program within Greenheart Exchange’s Career Advancement Program.
Greenheart Exchange accepts applications on a rolling, year-round basis. Applications should be submitted at least 2 months before the desired start date of training in the U.S.
We sponsor Interns and Trainees in the following occupational categories:
The maximum program duration for Interns is 12 months.
The maximum program duration for Trainees is 18 months; however Hospitality & Tourism and Agriculture, Forestry, & Fishing programs must not exceed 12 months per U.S. Department of State regulations.
Programs cannot be extended beyond these durations outlined by the Department of State.
You can fill out our inquiry form and our team will get in touch with you regarding next steps to begin your application.
Yes. Greenheart Exchange utilizes a user-friendly online application system. Once the application is complete, you can share the login credentials with your client, so they will have access to a mandatory virtual orientation.
They will also have access to important program resources, including information about social security, taxes, health insurance, and cultural opportunities in their area.
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