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Recruit Interns and Trainees

  • Host an international university student, recent graduate, or a professional as an intern or trainee.

  • Overview

    The Career Advancement Program offers international university students, recent graduates and young professionals the opportunity to become a J-1 Intern or J-1 Trainee with a U.S. business. These structured and guided training programs offer the chance for cultural immersion in the United States and professional development in the J-1 Intern’s or J-1 Trainee’s specific academic or occupational field.

    Greenheart Exchange works with like minded organizations around the world to ensure the continued success of J-1 Intern and J-1 Trainee programs. Thank you for your interest in becoming a Greenheart Exchange international sending partner.

  • Program Options

    Greenheart Exchange is designated by the U.S. Department of State to sponsor J-1 Interns and J-1 Trainees in the following occupational fields:

    • Business, Management, Commerce & Finance
    • Hospitality & Tourism (including culinary arts)
    • Arts & Culture
    • Information Media & Communications
    • Agriculture, Forestry & Fishing
    • Public Administration & Law
    • Sciences, Engineering, Architecture, Mathematics & Industrial


    Self-placed (SP) program:
    J-1 applicants arrange their own intern or trainee placement with a U.S. Host Organization. Once you have secured a training/internship opportunity, you are ready to get started.

    Full Placement (FP) program: Greenheart Exchange will assist in identifying the potential placements for the J-1 Intern and J-1 Trainee candidates in Hospitality and Culinary industries.

  • Eligibility

    Responsibilities of Our Sending Partners

    • Undergo Greenheart Exchange contracting process and adhere to all Greenheart partnership conditions.
    • Identifying suitable candidates for Greenheart Exchange’s J-1 Intern and J-1 Trainee programs.
    • Providing interested candidates with program information and application materials.
    • Screening candidates for English language proficiency.
    • Verifying and checking all applications before submission to Greenheart Exchange.
    • Submitting complete online applications to Greenheart Exchange for review and processing.
    • Communicating directly with applicants during the application process.
    • Assisting candidates in obtaining the necessary visa from the local U.S. Embassy or Consulate; assisting with making travel arrangements.
    • Providing in-country pre-departure orientation in-line with Greenheart Exchange requirements.
    • Serve as home-country contact in the event of an emergency.
    • Maintaining regular hours, checking email daily and furnishing Greenheart Exchange with updated contact information.
    • Adhere to Greenheart Exchange’s notification requirements.
    Program Categories

    Greenheart Exchange carefully reviews each prospective J-1 Intern and J-1 Trainee for the Exchange Visitor Program on a case-by-case basis.

    J-1 Intern Eligibility:

    • A foreign national who is currently enrolled in an accredited academic post-secondary degree/certificate program outside of the U.S. in their occupational field, OR
    • A foreign national who graduated from an accredited academic post-secondary degree/certificate program outside of the U.S. in their occupational field no more than 12 months prior to their requested DS-2019 start date

    J-1 Trainee Eligibility:

    • A foreign national who graduated from an accredited academic post-secondary degree/certificate program outside of the U.S. in their occupational field more than 12 months before their requested DS-2019 start date AND has at least 1 year of related full-time work experience outside of the U.S.; OR
    • A foreign national who did not graduated from an accredited academic post-secondary degree/certificate program outside of the U.S. but has at least 5 years of related full-time work experience outside of the U.S
    DS-7002 Training/Internship Placement Plan (T/IPP)

    Greenheart Exchange will work with you to ensure that your proposed T/IPP is in-line with Exchange Visitor Program requirements. However, consider these basic requirements as you develop the T/IPP:

    • The T/IPP is a legal U.S. Department of State form that outlines the specific bonafide, career development opportunity the Host Organization will provide to the prospective J-1 Intern or J-1 Trainee.
    • The T/IPP acts as the primary agreement between Greenheart Exchange, the Host Organization, and the J-1 Intern or J-1 Trainee for the duration of the program.
    • Greenheart Exchange must also review and approve any changes made to the T/IPP, and be notified of any deviations from the T/IPP while the J-1 Intern or J-1 Trainee is on program.
    • The T/IPP must be tailored to the individual J-1 Intern or J-1 Trainee listed on the form and must align with the their academic and/or professional background.
    • The T/IPP must demonstrate a progression in the development of advanced skills by the J-1 Intern or J-1 Trainee.
    • Entry-level activities are only appropriate in circumstances when they provide opportunities to improve or acquire new skills and knowledge. The T/IPP must clearly outline the purpose and the duration of time J-1 Interns and J-1 Trainees will engage in any entry-level opportunity.
    • Entry-level activities (unskilled or casual labor) are inappropriate when these activities duplicate J-1 Intern’s or J-1 Trainee’s previous experiences or constitute a predominant portion of any T/IPP phase.
    • A T/IPP that involves positions comprised of unskilled or casual labor are not permitted.
    • Host Organizations should play an active role in completing T/IPP document.
    • Any staff at the Host Organization who will assist in overseeing the J-1 Intern or J-1 Trainee must be familiar with the T/IPP and have access to the file at all times.
    Host Organization Eligibility

    Greenheart Exchange carefully reviews each prospective Host Organization interested in hosting a J-1 Intern or J-1 Trainee. As the J-1 Intern or J-1 Trainee visa sponsor, Greenheart Exchange is responsible for ensuring each Host Organization meets the qualification necessary to participate in the program. Please keep in mind these basic requirements:

    • The Host Organization must be committed to fulfilling DS-7002 Training/Internship Placement Plan for the full duration of the J-1 Intern’s or J-1 Trainee’s program.
    • The Host Organization must guarantee at least 32 hours of training experience per week.
    • The Host Organization must demonstrate sufficient qualified staff to provide constant supervision of the J-1 Intern or J-1 Trainee:
      • Host Organizations with fewer than 5 full-time permanent, onsite employees will not be considered as a placement
    • The Host Organization must provide a suitable training location.
      • Training locations based in unsafe conditions, personal residences, warehouse environments, clinical settings, or requiring remote access will not be considered.

    For more information about On-Program requirements of Host Organizations, please visit LINK TO PROGRAM PAGE – TODO.

  • Application Process

    Greenheart Exchange accepts J-1 Intern and J-1 Trainee applications on a rolling basis. While the length of the application process can vary depending on program type and preparedness of the J-1 applicant, Greenheart Exchange works closely with our stakeholders to ensure timely and efficient application processing. We recommend J-1 applicants begin the process at least 2 months in advance of their desired start date. Greenheart Exchange’s application process includes the following steps:

    Eligibility Review

    Greenheart Exchange reviews the J-1 applicant for eligibility once the required documents (see list below) have been submitted.

    • CAP Resume form (Completed by J-1 applicant)
    • DS-7002 Training/Internship Placement Plan (T/IPP) (Completed by Host Organization)
    • Host Organization documents
      • Host Organization Agreement
      • Workers Compensation policy
      • Photos of the workspace
    • If the J-1 applicant will apply for a J-2 dependent, please notify Greenheart Exchange at this time.
    Greenheart Online Application
    When the J-1 applicant is approved for sponsorship, he/she will be granted access to a personal Greenheart Exchange Online account. The J-1 applicant will be asked to complete:

    • The online application;
    • The online Skype Interview; and
    • The pre-arrival virtual orientation.
    Host Organization Verification
    While the J-1 applicant is working on their Greenheart Exchange Online application, Greenheart Exchange will simultaneously verify the proposed Host Organization. The Host Organization verification process includes:

    • A Host Organization verification call;
    • Vetting of Host Organization documents and background check; and
    • A completion of a site visit (if required).
    DS-2019 Issuance
    Once all required steps (see below) have been completed, the J-1 applicant’s DS-2019 form will be issued.

    • J-1 applicant approved for sponsorship by Greenheart.
    • Complete Online application is accepted by Greenheart.
    • The programs fees have been paid.
    • The Host Organization approved by Greenheart.
    • J-1 applicant completes a Skype interview with Greenheart.
    J-1 Visa Application

    Once the J-1 applicant receives the DS-2019 Form, he/she will be able to schedule their visa interview with the local U.S. Embassy. Don’t forget to let Greenheart Exchange know the date and the results of the visa interview!

    Arriving to the U.S.

    Upon successful receipt of a J-1 Visa, the J-1 applicant will be able to schedule travel arrangements to the U.S. Be sure to let Greenheart know once a flight to the U.S. has been booked.

    Program Fees
    What is included in Greenheart Exchange’s Program Fee:

    • J-1 Visa Sponsorship (DS-2019 Form)
    • Pre-arrival Virtual Orientation
    • Health insurance within DS-2019 Program Dates
    • 24/7 in-country support from Greenheart Exchange
    • Cultural Resources provided by Greenheart Exchange
    • J-1 Intern/J-1 Trainee English Interview with Greenheart Exchange
    • Host Organization phone screening to determine suitability
    • Assistance in developing DS-7002 Training/Internship Placement Plan

    What is not included?

    • Application processing and support
    • SEVIS fee for inclusion in the government database
    • Shipment of DS-2019 to home address
    • Expedited Processing
    • Site visit to host organization, when required
    • Health insurance during 30 day grace period before and after DS-2019 program dates
    • Flights to and from the U.S.
    • In-country transportation
    • Housing in the U.S.
    • U.S. Embassy visa and DS-160 processing fee
    • Translation of documents
    J-2 Application Process
    Greenheart Exchange is able to sponsor J-2 Dependents for J-1 Interns and J-1 Trainees approved for sponsorship by Greenheart. A “dependent” includes the legal spouse and/or unmarried minor children (under age 21) of the approved J-1 Intern or J-1 Trainee. Sponsorship of a J-2 dependent with Greenheart Exchange includes the following documentation:

    • DS-2019 form for each dependent
    • Health insurance coverage.

    J-1 applicants should disclose any interest in applying for a J-2 dependent as early in the J-1 Intern or J-1 Trainee application process as possible.

  • On the Program

    Once a J-1 applicant receives their J-1 visa from their local Embassy, they are ready to start the journey to the U.S. as a J-1 Intern or J-1 Trainee. As the J-1 visa sponsor, Greenheart Exchange is the primary point of contact for you, the host organization, and the J-1 Interns or J-1 Trainees. We are here to assist in answering any questions and addressing and concerns. We are also here to help the host organization and the J-1 Interns and J-1 Trainees have a fulfilling cultural exchange experience. This page contains important information the rules and expectations of the J-1 Intern and J-1 Trainee programs. If you have any additional questions, please feel free to contact us.

    Before J-1 Interns or J-1 Trainees Leave for the U.S.

    Make sure that you:

    • Stay connected with them via email and know their U.S. arrival plans;
    • Provide them with any onboarding requirements that your business follows;
    • Provide them with your contact information;
    • Collect their contact information;
    • Know the address of where they will be staying;
    • Provide them with instructions on how to get to the Host Organization;
    • Keep Greenheart Exchange updated on arrival plans and delays; and
    • Know Greenheart Exchange CAP contact information: 855-668-5536 or [email protected]
    Arriving in the U.S.

    Entering the U.S.: To pass through customs at the airport all J-1 Interns and J-1 Trainees will need the following documents:

    • Valid passport with J-1 visa;
    • Original, signed DS-2019 form;
    • Signed DS-7002 Training/Internship Placement Plan (available on your Greenheart Exchange Online account); and
    • For additional items please refer to U.S. Customs and Border Protection website.

    SEVIS Validation: Every J-1 Intern and J-1 Trainee is required to validate their program with Greenheart Exchange once they arrive in the U.S. Once received, Greenheart Exchange provides submits the validation to SEVIS.

    • If they will arrive in the U.S. more than 1 week after DS-2019 start date, make sure to notify Greenheart.
    • Once their program validation is successfully processed by Greenheart, the program will become ACTIVE in SEVIS and their Greenheart Exchange Online account.

    Social Security Number: If you would like to assist your J-1 Intern or J-1 Trainee in applying for Social Security Card, please keep in mind the following:

    • Be sure to wait until J-1 Intern’s and J-1 Trainee’s program validation is successfully processed by Greenheart before they apply for Social Security Card.
    • For additional information please visit Social Security website and the nearest Social Security office.
    On the Program
    • Monthly Check-ins: Each J-1 Intern and J-1 Trainee is required to complete a monthly check-in via the Greenheart Exchange Online account every 30 days. The purpose of the check-in is to keep Greenheart updated on the status of their health and safety, program conditions, and cultural activities.
    • Mid-Point Evaluation: If the program is 6 months or longer, J-1 Interns/J-1 Trainees and the Host Organization supervisor are required to complete midpoint evaluations.
    • HCC Health Insurance: Greenheart provides J-1 Interns and J-1 Trainees with insurance coverage through HCC Medical Insurance Services. The insurance coverage is valid through the dates listed on the DS-2019 form.
    • International Travel: If the J-1 Intern or J-1 Trainee intends to leave the U.S. at any point during the program, please notify Greenheart Exchange as soon as possible.
    • Volunteering: Greenheart Exchange encourages all J-1 Interns and J-1 Trainees to volunteer in their local community to enhance their program experience. They can join the Greenheart Club to learn more about volunteer opportunities.
    Finishing the Program

    Final Evaluation: All J-1 Interns/J-1 Trainees and the Host Organization supervisor are required to complete final evaluations.

    30 day grace period: If the J-1 Intern’s and J-1 Trainee’s I-94 card does not have any limitations, they are allowed to stay in the U.S. 30 days after the end date indicated on the DS-2019 form for purposes of travel.

    U.S. Tax Return:  J-1 Interns and J-1 Trainees are required to file a tax return for any wages received in the previous year. The Host Organization is required to provide them a W-2 form in-line with Social Security Administration requirements. Greenheart Exchange can direct you to relevant resources to help you through this process.

    Requirements to Contact Greenheart Exchange

    Greenheart Exchange is the main point of contact for J-1 Interns, J-1 Trainees, the Host organization, and the sending partner. As the J-1 visa sponsor, we are responsible for the safety and well being of each J-1 Intern and J-1 Trainee. As a sending partner, you are required to notify Greenheart Exchange promptly of any situation that impacts a J-1 Intern’s or J-1 Trainee’s ability to participate in J-1 program including, but not limited to:

    • Concerns about health, safety, and/or well-being.
    • Issue with wages or taxes.
    • If the J-1 Intern/J-1 Trainee quits, is fired, or leaves the Host Organization for any reason.
    • Any changes are made to the DS-7002 Training/Internship Placement Plan (T/IPP), including:
      • Host organization changes location;
      • Supervisor changes;
      • J-1 Interns/J-1 Trainees are training in areas not listed in their T/IPP or the T/IPP is not being followed;
      • The Host Organization is unable to provide training for at least 32 hours per week; or
      • The Host Organization is no longer able to provide training in an area outlined in the T/IPP.
    Prohibited Activities
    • J-1 Interns and J-1 Trainees are prohibited from engaging in the following activities (other restrictions may apply depending on individual program):
      • Casual, Manual, and Unskilled Labor.
      • Unauthorized Employment (including second jobs) at an organization not listed on the DS-2019 form.
      • All activities outlined in 22 C.F.R. § 62 Appendix E
      • Roles that fill a labor or employment need for the Host Organization.
      • Roles that should be filled by a regular employee.
      • Programs that do not meet FLSA requirements.
      • Roles that receive commission based compensation.
      • Activities that endanger the J-1 Intern’s or J-1 Trainee’s health, safety, or well-being.
      • Activities that could bring the Exchange Visitor Program under notoriety or disrepute.
      • Roles that involve child care, elder care, patient contact (including animals), or clinical activities.
      • Roles that require more than 20% clerical work.
      • For J-1 Trainees, roles that duplicate previous professional experience.
    Important Resources
    • Check your Greenheart Exchange Partner Handbook. This provides an overview of all program expectations, rules, and regulations.
    • Look for our quarterly Partner Newsletter. Important program updates and new resources will be shared with you via this monthly email.
    • Review your Partner Online Account. Numerous resources to help you, host organizations, and J-1 Interns/J-1 Trainees are available.
    • Schedule a training with one of our experience staff members. We providing training opportunities on a variety of topics to help you.
    • Can’t find an answer to your question? Contact Greenheart Exchange’s Career Advancement Program (CAP) at 855-668-5536 or [email protected]
  • Rules and Regulations

    At Greenheart Exchange, we strive to strengthen the quality and consistency of our program administration. The information on this page will provide you with up-to-date program regulations and rules that govern Greenheart Exchange’s J-1 Intern and J-1 Trainee programs. Please contact us directly with any questions as we are happy to assist in any way we can.

    Department of State Resources
    Greenheart Exchange Notification Requirements

    J-1 Interns, J-1 Trainees, and Host Organizations are required to notify Greenheart Exchange of the following situations (other requirements may apply depending on individual program):

    • The J-1 Intern or J-1 Trainee will arrive in the U.S. more than 1 week past the DS-2019 start date.
    • There is any concern for the J-1 Intern’s or J-1 Trainee’s health, safety, or well-being.
    • The J-1 Intern or J-1 Trainee is unable to actively train with the host organization on the DS-2019 form for any reason.
    • Any changes are made to your DS-7002 Training/Internship Placement Plan (T/IPP), including:
      • The Host Organization changes location;
      • A supervisor changes;
      • The J-1 Intern or J-1 Trainee is training in an area not listed in the T/IPP or the T/IPP is not being followed;
      • The J-1 Intern’s or J-1 Trainee’s housing address, phone number, and/or phone number change; or
      • The J-1 Intern or J-1 Trainee is training less than 32 hours per week.
    • The J-1 Intern or J-1 Trainee is the victim of a crime or is accused of/arrested for the commission of a crime.
    • The J-1 Intern or J-1 Trainee leaves, quits, or is fired from the Host Organization for any reason.
    • The J-1 Intern or J-1 Trainee intends to travel internationally.
    • The J-1 Intern or J-1 Trainee has issues processing a Social Security card application.
    • The J-1 Intern or J-1 Trainee has issues with wages or taxes.
    • The J-1 Intern or J-1 Trainee processes a change of status or adjustment of status.
    • The J-1 Intern or J-1 Trainee fails to leave the U.S. by the end of the 30 day grace period.
    Prohibited Program Activities

    J-1 Interns and J-1 Trainees are prohibited from engaging in the following activities (other restrictions may apply depending on individual program):

    • Including but not limited to, bussing/foodrunning, cleaning, valet, fast casual and counter services roles, and stocking/packing
    • Including but not limited to bartending (including barback), housekeepers and hotel cleaners, drivers, cashiers, service attendants, guards, stockroom/warehouse workers, and clerks.
    • Casual, Manual, and Unskilled Labor.
    • Unauthorized Employment (including second jobs) at an organization not listed on the DS-2019 form.
    • All activities outlined in 22 C.F.R. § 62 Appendix E
    • Roles that fill a labor or employment need for the Host Organization.
    • Roles that should be filled by a regular employee.
    • Programs that do not meet FLSA requirements.
    • Roles that receive commission based compensation.
    • Activities that endanger the J-1 Intern’s or J-1 Trainee’s health, safety, or well-being.
    • Activities that could bring the Exchange Visitor Program under notoriety or disrepute.
    • Roles that involve child care, elder care, patient contact (including animals), or clinical activities.
    • Roles that require more than 20% clerical work.
    • For J-1 Trainees, roles that duplicate previous professional experience.
    Exchange Visitor Rights
    All Exchange Visitors, including J-1 Interns and J-1 Trainees, are entitled to the same legal protections as U.S. residents and citizens. Please review the following resources regarding rights and protections of J-1 Interns and J-1 Trainees:Know Your Rights Pamphlet: This Department of State pamphlet provides an overview of basic workers rights in the U.S. This pamphlet can also be found in a variety of languages.

    Fair Labor Standards Act (Department of Labor: Wage and Hour Division): All J-1 Interns and J-1 Trainees are protected under the Fair Labor Standards Act (FLSA). Host Organizations are required to adhere to all FLSA regulations. Please see the FLSA Compliance Assistance website for more information. Additional resources can be found online:

    I-9 Form – Employment Eligibility Verification: All Host Organizations are required to ensure proper completion and retention of the I-9 Form on the first day of training any J-1 Intern or J-1 Trainee. U.S. Citizenship and Immigration Services provides a variety of resources for Host Organization on their website.

    Social Security Number: J-1 Interns and J-1 Trainees will need to apply for a Social Security card. Host Organizations should be aware that the Social Security card application can take up to 6 weeks, and that J-1 Interns and J-1 Trainees are allowed to begin their programs during this time. Additional resources can be found online:

    U.S. Tax Withholdings: For tax purposes, J-1 Interns and J-1 Trainees are required to be on regular payroll, must be paid as regular employees, and must complete Form W-4 at the start of their program. J-1 Interns and J-1 Trainees receiving a stipend are required to pay federal, state, and local (if applicable) income taxes. However, J-1 Interns and J-1 Trainees are exempt from paying FICA taxes (Social Security and Medicare) and FUTA taxes (Unemployment). Additional resources can be found online:

    Annual U.S. Tax Returns: Host Organizations must provide W-2 forms to J-1 Interns and J-1 Trainees in-line with Social Security Administration requirements. J-1 Interns and J-1 Trainees receiving a stipend are required to file an individual tax return in-line with Internal Revenue Service requirements. Additional resources can be found online:

    Need more information?: Contact Greenheart Exchange’s Career Advancement Program (CAP) at 855-668-5536 or [email protected]

  • FAQs

    What is the purpose of the J-1 Exchange Visitor Program?

    The J-1 Exchange Visitor Program promotes mutual understanding between the people of the United States and the people of other countries by educational and cultural exchanges. This Non-Immigrant Visa program is overseen by the U.S. Department of State and gives foreign nationals the opportunity to come to the U.S. on short-term immersion programs to learn U.S. customs and culture. At the end of the program, J-1 Interns and J-1 Trainees return to their home countries to share what they learned and experienced with their peers, thereby supporting the development of peaceful international relations.

    What is the role of the visa sponsor?

    The Visa Sponsor is a private-sector organization designated by the U.S. Department of State to administer the program. As the J-1 visa sponsor, Greenheart Exchange is responsible for ensuring that the J-1 Intern and J-1 Trainee program is compliant with all federal regulations, that the prospective J-1 applicant is eligible and will have ample opportunity for cultural immersion, and that the Host Organization will provide a quality training environment. While the J-1 Intern or J-1 Trainee is in the U.S., Greenheart Exchange is in monthly contact with him/her to ensure his/her health, safety, and welfare.

    The Host Organization is the company that hosts and trains the J-1 Intern or J-1 Trainee. A J-1 Intern or J-1 Trainee is the foreign national temporarily interning or training full time at the Host Organization.

    What makes Greenheart Exchange unique from other J-1 sponsors?

    NOTE: SELF-REFERENCING LINK NEED FINAL URL

    Greenheart Exchange’s dedicated staff that have a deep understanding of Exchange Visitor Program regulations, a commitment to customer service, and a passion for cultural exchange.

    Greenheart Exchange promotes an array of enriching cultural opportunities for J-1 Interns and J-1 Trainees on the J-1 Exchange Visitor Program to ensure that their program goes beyond professional development alone. We provide researched lists of cultural and volunteer opportunities for more than 200 cities in the U.S., opportunities to earn rewards for community service through the Greenheart Club, and monthly correspondence to keep J-1 Interns and J-1 Trainees in the loop on current events, holidays, and opportunities.

    J-1 Intern vs Trainee: What is the Difference?

    The Department of State regulations defines J-1 Intern and J-1 Trainee as the following:

    INTERN:

    A foreign national who is currently enrolled in and pursuing studies at a degree- or certificate-granting post-secondary academic institution outside the United States – OR – graduated from such an institution no more than 12 months prior to his/her program start date.

    Maximum program duration: 12 months

    TRAINEE:

    A foreign national who has a degree or professional certificate from a foreign post-secondary academic institution and at least one year of prior related work experience in his/her occupational field acquired outside the United States – OR – five years of work experience outside the United States in his/her occupational field.

    Maximum program duration: 18 months, except Hospitality and Agriculture training programs are limited to a maximum duration of 12 months.

    What are the program requirements?

    To obtain the J-1 Intern or J-1 Trainee visa, participants will need:

    • DS-2019 form provided and completed by Greenheart Exchange.
    • DS-7002 Training/Internship Placement Plan (T/IPP) which describes the content of the Internship or Training program. This form is to be signed by the Visa Sponsor, Host Organization, and J-1 Intern or J-1 Trainee, and must state specific goals and objectives of the training or internship program as well as detail the knowledge, skills or techniques to be learned by the trainee or intern during the course of their program.
    • Standard U.S. J-1 visa application forms, a valid passport, and required photographs.
    • All participants must pay the standard J-1 visa application and SEVIS fees and secure receipts. Participants should consult the website of the closest U.S. Embassy for details.
    • In addition to meeting the general eligibility requirements, J-1 Interns and J-1 Trainees must have high to fluent levels of English proficiency
    • Greenheart Exchange program fees. Pricing information will be released once J-1 applicant is evaluated for eligibility.
    • Interested J-1 applicants must be available to sit their visa interview outside the United States or in their home country. Greenheart Exchange will not review applicants currently residing in the United States or in country change of visa status applications.
    When can I apply?
    • Greenheart Exchange accepts rolling applications on a year round basis.
    • Greenheart Exchange applications should be submitted at least 2 months before the desired start date of training in the United States.
    Which occupational categories do you sponsor?

    Greenheart Exchange can sponsor the J-1 Intern and Trainee visas in the following Occupational Categories:

    • Arts & Culture
    • Business, Management, Finance & Commerce
    • Hospitality & Tourism
    • Information Media & Communication
    • Agriculture, Forestry & Fishing
    • Public Administration & Law
    • Sciences, Engineering, Architecture, Mathematics & Industrial Occupations
    What is the maximum duration of the program?

    The maximum duration for J-1 Interns is 12 months. The maximum duration for J-1 Trainees is 18 months; however Hospitality & Tourism and Agriculture, Forestry, & Fishing programs must not exceed 12 months per U.S. Department of State regulations. Programs cannot be extended beyond these durations outlined by the Department of State.

    What do I need to present in order to determine if Greenheart Exchange can sponsor my candidate?

    You can fill out our online Learn More (inquiry form) and our team will get in touch with you regarding next steps to begin your application.

    Can I complete the online application on behalf of a client?

    Yes. Greenheart Exchange utilizes a user-friendly online application system. Once the application is complete, you can share the login credentials with your client, so they will have access to a mandatory virtual orientation. They will also have access to important program resources, including information about social security, taxes, health insurance, and cultural opportunities in their area.

    Does Greenheart Exchange Facilitate Change of Status into or out of the J-1 visa?

    No. The J-1 Exchange Visitor Program is intended to be used for temporary cultural exchange. J-1 Interns and J-1 Trainees are expected to depart the U.S. at the end of the program. In-country Change of Status is not condoned by the U.S. Department of State.

    A J-1 applicant who are currently in the U.S. and is eligible as a J-1 Intern or J-1 Trainee must apply from a U.S. Embassy or Consulate outside of the United States. J-1 visa holders in-country must leave the U.S. when their program ends and may apply for other visa types from the U.S. Embassy in their home country or country of residence.

    Do you have an expedited option?

    Yes. Greenheart Exchange offers expedited processing service. Please inquire directly for more details.

    Do you sponsor the J-2 dependent visa?

    Yes. Greenheart Exchange is able to sponsor J-2 spouse and child dependents. We also offer medical insurance for J-2 dependents. Please inquire directly for more details.

    What is the cost of the program?

    Greenheart Exchange can release pricing information upon confirming eligibility of the J-1 applicant. Please note that all program fees are charged to the participant, and there is no fee requested of the host organization.

    Where can I find more information on J-1 Exchange Visitor Program program regulations for J-1 Interns and J-1 Trainees?

    Regulations governing the J-1 Exchange Visitor Program are publicly available in the Code of Federal Register (22 C.F.R § 62). Specific J-1 Intern and J-1 Trainee program regulations can be found at 22 C.F.R § 62.22.More information about the J-1 Exchange Visitor Program can be found on the Department of State’s official J-1 website.

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